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Administrative Assistant

Job Description

The essential duties and responsibilities are listed below. Other duties may be assigned.



  • Maintains, creates and updates spreadsheets/Car Status reports for tracking various information as directed by Plant and QA Manager.


  • Assists in distributing various human resources information, policies and procedures to all employees at the facility.


  • Coordinate with the Plant Manager for recruiting, hiring, training and orientation of new hires.


  • Keeps up to date on employee benefit information. Answer questions and/or direct employees to the appropriate resources.


  • Keeps employee records up-to-date and filed appropriately in timely fashion.


  • Answer incoming phone calls and assist customers with questions.


  • Maintain personnel and other filing systems on a regular basis


  • Coordinates with safety manager on workers compensation, OSHA logs and answering questions.


  • Files and oversees workers compensation claims.


  • Totals and audits weekly time in ADP and prepares for payroll processing.


  • Assists in processing accounts payable and receivable.


  • Cross-train in purchasing and provide back-up when necessary.



Performs other related duties and projects as required and assigned.



Company Description
As one of the largest railcar wheel, refurbishment, and component parts manufacturing service networks in North America, Greenbrier Rail Services ("GRS") is uniquely positioned to offer innovative engineering solutions and skilled and refurbishment services. GRS is a subsidiary of The Greenbrier Companies, Inc., headquartered in Lake Oswego, Oregon, USA, an international leading supplier of transportation equipment and services to the railroad industry. The Greenbrier family of companies ("Greenbrier") builds, leases, repairs and refurbishes freight railcars for customers throughout North America, and builds freight railcars in Europe. Greenbrier owns a lease fleet and performs management services for railcar customers. Greenbrier is also a leading supplier of oceangoing barges for the American maritime industry.
EOE including Disability/Veteran



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